Managing the Project Scope: The Steps that you Should Take.

Managing the Project Scope: The Steps that you Should Take.

Managing the project scope on automation projects require the proper management of all the relevant aspects. This is the only way through which is client will be able to get the result in the expected prices. Moreover, the integrator will be able to complete a project within the specified resources for the expected results. There is a famous saying that the best contracts are made between those two parties that do not trust each other. The reason is, when people have a relationship with each other, they tend to create a contract with vague terms and conditions as the trust each other. However, there is a need to specify each point for expected results. Almost all projects are evaluated on three major points that include the following:

  • Cost: The project should be completed within the specified cost
  • Schedule: The project should be finished within defined limits.
  • Capabilities: The project should deliver the promised results.

Certain steps should be followed to create a successful project:

Step 1: Define a scope:

The first and the most important step is determining the scope of a project. If it is a complex one, defining scope will become more crucial. In this way, the team will be able to work efficiently even in the state of confusions. As the goals will be defined, it will be easier to focus on the ways of achieving them. An effective scope should cover the following points:

  • The goals and objectives of the project.
  • The ways that will be used for achievement.
  • The expected completion time.
  • The expectations from the integrator.

Step 2: Automation vision creation:

The next step is to create an automation vision of a project. This vision will clearly explain the future of a plan let’s say, maybe in the next ten years. This is an excellent way to provide a focus and a goal to a project. Moreover, the vision can focus on a whole project or a single plant as well. It will also be helpful in determining the issues and problems of the near future.

Step 3: Proper collaboration:

When it comes to automation projects, it is essential that an integrator should work with the client as a team. Everyone on the team must know about the ways things work. The integrator must avoid using ways that are not familiar with the other team members. For the success of a project, it is essential that people know how to work with the new equipment.

In the case of any problems within the project, it is the duty of both parties to work efficiently with each other for the solution. Moreover, both parties should work to keep those problems from rising. The best project can only result in a bond of trust between the integrator and client.


DynaGrace Enterprises awarded 8(a) STARS II Governmentwide Acquisition Contract (GWAC)

DynaGrace Enterprises awarded 8(a) STARS II Governmentwide Acquisition Contract (GWAC)



DynaGrace Enterprises, Inc. (8a, WOSB, SDB), a trusted partner with the Federal Government, has been awarded the 8(a) STARS II Governmentwide Acquisition Contract (GWAC).

The 8(a) STARS II GWAC is a competitive multiple award, Indefinite Delivery Indefinite Quantity (IDIQ) set-aside contract vehicle for small businesses that participate in the Small Business Administration (SBA) 8(a) program.  The efficient, flexible way to order Information Technology services and solutions worldwide, while accruing 8(a) socioeconomic credit, provides Federal agencies a simpler method for procurement of services.  Because DynaGrace Enterprises is also a 100% Women-Owned Small Business (WOSB), the agencies get credit in multiple areas.

The 8(a) STARS II GWAC program has a five-year base with one five-year option.  It has a $10 billion program ceiling and facilitates sole-source, also known as directed award, task orders up to $4 million each.

DynaGrace Enterprises has been selected under Functional Area NAICS codes; (FA1) NAICS 541511 – Custom Computer Programming Services, (FA2) NAICS 541512 – Computer Systems Design Services, and (FA4) NAICS 541519 – Other Computer Related Services.   DynaGrace Enterprises was selected based on cost and non-cost factors including the Contract Administration Plan (CAP), Marketing Action Plan (MAP), Past Performance, Price, and Responsibility.

Linda Rawson, President, and CEO of DynaGrace Enterprises said, “We have been anticipating this award for over two years. We have heard and read many success stories about companies that have prospered by using this GWAC effectively.  DynaGrace Enterprises is ready to capitalize on this contracting vehicle and to leverage the streamlined procurement path to serve our federal customers better.  We really appreciate the General Services Administration (GSA) for creating contract vehicles like the 8(a) STARS II GWAC to assure small business continues to lead innovation in meeting government technology challenges.”

DynaGrace Enterprises is an advanced IT services company delivering high-quality, high-value solutions to the Federal Government in the areas of Information Technology, System Integration, Cybersecurity and Writing services.   DynaGrace Enterprises has the vision to provide pristine service while making the contracting process simple.  The company was founded on the belief that in service to the Federal Government and Commercial clients, we have a critical obligation to the American people, to perform at the highest level for the good of the country.

Customers can learn more about DynaGrace Enterprises by visiting the company’s website at or by calling the company directly at 800-676-0058.

The official press release is here ->

Measuring project quality: What should be considered?

Measuring project quality: What should be considered?

Project quality needs to be delivered to get high customer satisfaction. However, the concept of quality is quite difficult to understand due to its vagueness. Different people tend to describe quality in a variety of ways. Even if there are a lot of descriptions about it, still there are confusions. It is a word that can have a different meaning to every person. Moreover, there is a huge different between the perceptions of customers and project stakeholders. No such standardized tool can be used for the evaluation of quality. Every project is unique in its own way so developing a specified test is not enough.

Defining the concept of project quality:

When it comes to quality, you don’t have to gold plate the products that are to be delivered to the customers. Also, you don’t have to include features that will not add value to the customers. The quality is a degree to which the characteristics or features of a product fulfills the requirements of the customer. However, it should be noted here that the requirements must be met to increase the customer satisfaction, not only for formality. There are some simple set of statements that are related to the project specifications and are defined by Kenneth Rose. These statements include:

  • Inability to meet the specifications will mean breaching of contract.
  • For completing the contract, you need to provide the specifications.
  • For getting more contracts in future, do more than the expectations of customers.

The difference between quality control and quality assurance:

The quality control and quality assurance are two terms that are used interchangeably. However, there is a difference between them. The quality assurance is an approach that focuses on the errors and defects before they even happen. Quality control, on the other hand, is an approach that focuses on identification and correction of the existing errors. It is done by the people who are responsible for the production process. However, quality assurance is done by the people who wants to identify the quality of manufactured product.

The cost of the project and its quality:

The quality of a product is often related to the increase of cost. This assumption is incorrect. Increasing the quality of a product will not mean that the cost will also be increased. When maintaining the quality is a goal from the start of the process, it does not require additional costs. However, for carrying out a quality procedure, it is important to add up the cost from the beginning. If the quality in the manufacturing process is ignored, it will be seen at the last stages of production. Detection of defects at the last stage can damage the reputation of the manufacturer. There is a need to discover all the defects at the early stage of manufacturing to avoid future issues.

Writing a Good Case Study for your Business

Writing a Good Case Study for your Business

Writing a good case study

Writing a good case study

If done right, your marketing can enjoy a great deal of benefit from writing a good case study.

Although they cost a great deal of effort and time to create, case studies can be used to pull new customers into your business. Case studies are a great way of telling the world how awesome and valuable your products and/or services are. They are not mere testimonials; case studies include real-life examples of how your services or goods were able to help your customers achieve their aim. With impeccable case studies, you’ll be able to convert a potential client into a real client as you’ll be highlighting your success in a way that will make them become convinced that you and your business are the real deal.

Unfortunately, a lot of people do not know how to go about writing a case study, much less, a great one. If you find yourself in this category of people, this guide is here to help you create case studies that will change the face of your business. Below are some fantastic tips that will ensure that your case studies become significant resources to the success of your business.


First, you need to determine who your ideal customers are, only then can you create a case study they can relate to. Your case study needs to convince your ideal customers that you are conversant with their industry, the needs of that industry, and how to offer the industry the desired solution to that need. Case studies are not general posts that everyone can relate to. On the contrary, a case study should be for a specific set of people in a particular industry. For instance, if your ideal customer is someone in the automobile industry, you need to create a case study that surrounds the automobile industry; it can be about auto accessories or parts manufacturers. Let your topic be something your ideal client can relate to; something they will feel is specifically created for them.


When writing a case study, you need to ensure that your story omits no part. Tell your story from the beginning down to the end. Most people enjoy reading great stories. You need to let your ideal customers (readers) know who your case study customer really is. Anyone reading your story should be able to identify

  • Who your sample clients are and what they do
  • What the customers’ goals were
  • What the needs of the customers’ were
  • How you were able to help your customers, satisfy their needs, and have their goals met.

In other to make this more compelling, you can always go back to your case study and provide more updates on how your customer is doing with your services/products. This will make your ideal customers/readers see that your aim is to provide them with long term satisfaction to their needs. The update can be done every two months or so.


Don’t just create a huge chunk of text and call it a case study; give it some good formatting. The thing is, no matter how interesting or informative your story is, if it looks cluttered, no one will be willing to go through it. So make it look readable like you would with a blog or article. Include images, headers, bullet points, italics, etc.


Not everyone likes reading. Some prefer watching while others prefer listening. This means that you must create different learning formats of your case studies. Make them into video and audio formats, including podcasts, YouTube videos, infographics, etc.


Including real numbers will make your case study clear and precise. Instead of saying you were able to double your traffic over the course of some months, leaving your clients to wonder what the “doubling” range was and how many months, you can tell them your traffic doubled from 1,000 visits to 2,000 visits over the course of 2 months. Real numbers give your ideal customers the scope of how and when you began, and when you achieved the end result. Real numbers serve as proof as to how your products or services work. You can also make use of pictures in order to make your proof clearer.

Choosing the right project with S.C.O.T.S.M.A.N Qualification System

Choosing the right project with S.C.O.T.S.M.A.N Qualification System

S.C.O.T.S.M.A.N Qualification System

S.C.O.T.S.M.A.N Qualification System

Opportunity assessment is a great challenge for businesses nowadays. There are certain rules that should be followed when it comes to selecting a client.

Tilting toward every opportunity you are getting is not the right way. Moreover, with this approach, there are chances that the company will get a non-profitable deal. So, what should be focused while selecting the right opportunity?

Qualification is the answer to above question. There is a particular criterion on which the opportunity should be assessed to get the desired results. Qualification is the right thing every salesperson need to have for taking the right decision at the right time. Focusing on the idea that all types of opportunities are good for the business is not at all realistic. As the modern ways of workings are changing, so is the selection criteria of the clients. Moreover, the person should have the ability to determine the presence of right opportunities that will lead towards success, not a failure. They need to differentiate between an opportunity that will end up on death and the one that will continue to grow. This differential ability will have a significant impact on the success of a business.

The S.C.O.T.S.M.A.N qualification system:

The S.C.O.T.S.M.A.N is a qualification and forecasting system that is so far accurate. This system contains eight different qualification elements that will be used for the assessment of the opportunity. These elements should be considered for every client. Moreover, if you can identify five or six of the elements out of eight, it will indicate that the customer should be approached. In the case of identification of fewer than five elements, it will indicate that the customer should not be approached.

Note: This qualification system will not only highlight the potential buyers but also allows you in identifying the areas that should be converting.

Following are the eight elements of S.C.O.T.S.M.A.N qualification system:


  • Is there any solution present that can be supplied or supported?
  • Do the solutions match with your company portfolio?


  • Be aware of your competitors.


  • You need to offer something that is unique and original.


  • Is the time limit reasonable?
  • Do you have the details about the timescale?
  • Does this timescale limit suits your company?


  • The order should worth the effort.
  • Your company should have the resources to handle it


  • Is there any allocation of the budget?
  • Is it approved?
  • Is the budget reasonable or in accordance with the project?


  • Are you in contact with the right person?
  • Do you know the people who are involved?
  • Do you have access to the higher authorities?


  • Are the needs properly specified?
  • Do you have the ability to fulfill those needs adequately?

These are the eight elements of S.C.O.T.S.M.A.N qualification system. Keep that in mind that the qualification is not a single event, it is an ongoing process.

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